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Recommended Tools

The tools we use in our business

We are often asked what tools we use to run VACT Limited and so here are the primary ones we use on a daily or weekly basis.

Please note that by clicking on a link from this page, you will be sent directly to the products website, where you may receive a discount if you sign up via us and we may earn a small affiliate commission for any purchases you make.

Click the image to be taken to the product you wish to investigate further. 

Remember all of these products are tools we use currently to run VACT.

Business Insurance

We’re really pleased to have teamed up with professional insurance broker PolicyBee. And since that means 10% off your professional indemnity insurance, you’ll be pretty pleased too!  For a quick online quote visit https://www.policybee.co.uk/VACT, or call a jargon-busting adviser on 0345 222 5370.

CRM and Productivity Tools

My very first VA Coach encouraged me to use Capsule CRM for managing my contacts right from Day One of the Business, over the years, I have tried other things but always come back. If you sign up via this link – you get a 2 month free trial.   Learn More…

I have been a long standing customer of Convertkit but took a brief interlude for 6 months. But I am back! As an email marketing tool – it is constantly looking for ways in which to add more value to it customers.  Learn More…

Minutedock is the time tracking software that I recommend – it is not free but I have found it to be the best time tracking software for Virtual Assistants.

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Timeular are the creators of a new innovative product called ZEIº, it is a polygon with a wireless Bluetooth connection to the computer and through software, you can assign a project to each face of the polygon. Then ZEI° will immediately start tracking the time of the project which has its corresponding side facing up. Users need to simply flip the device to start and stop tracking different tasks and activities. It’s very clever and I am sure those of you who love gadgets or who are looking for a new way to track time will definitely want to get your hands on one.  Learn more about this great product here.   Save 10% on this product using the discount code: vact10zei

Acuity Scheduling has both free and paid for versions available and will allow clients to book a slot in your diary for a Discovery Call.

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Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.  It has both a free and paid for version.

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Evernote is my digital filing cabinet. The paid for version allows me to synch with multiple devices and use offline effectively.  However, the free version is equally as awesome.

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Social Media and Marketing Support

I am always on the look out for an awesome Planner and I have found one that I am loving – layout, quality, sections. It’s truly awesome!  It’s not only a yearly, weekly and daily planner,  but a personal organiser, goal setting guide, notebook, idea and inspiration vault, gratitude journal and health and wellness tracker all in one and it comes from My PA Planner. You can pre-order your 2021 planner now!  

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For those of you who are planning your 2020  and have “GROW MY AUDIENCE” as your number 1 focus but are frustrated that you don’t know how to get 10x more engagement and growth consistently… 

I have a really great downloadable resource bundle full of viral content templates that you can copy paste for LinkedIn, Facebook and Instagram…

…and the bundle would set you up for 2020 with content templates and structures specifically tailored to create viral effect and skyrocketing engagement on your social media, while also attracting your ideal clients… 

And it was created by one of the top viral marketers online. 

Click here to check it out…

With Haute Stock’s stock photo subscription, you can quickly create gorgeous graphics for your brand that reflect your vision. 

Instead of searching for *hours* through stock photo sites that just don’t cut it, you can browse through collections and filter through photos to find that one shot that captures exactly what you were looking for.  Learn more… 

I love images that are crisp, modern and on brand and thats exactly what I get with Styled Stock images.  Perfect affordable images for attracting female entrepreneurs.  Unlimited stock photo downloads for a monthly membership fee or purchase a one off lifetime membership, which is what I did.

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Missinglettr turns each of your blog posts into a 12 month social campaign, which is then dripped out to your social channels. What I love is that I can create content that is drip fed throughout the year to drive traffic back to my website – thereby keeping a blog post alive much longer.

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Wise Stamp allows you to create professional looking email signatures, that immediately strengthen your brand; get more leads because they engage recipients on social media; highlight particular links or your portfolio and get your brand out there.

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My preferred tool for creating social media graphics.  (Please bear in mind, I would describe myself as the least creative person – I can use this.)

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VA-Websites.co.uk offer you a web design package which is unique in terms of price, value, and service provided. Specialising exclusively in designing websites for virtual assistants va-websites.co.uk provide you with EVERYTHING you need to get your business online all for ONLY £95/YEAR, including a 6-page website built for you (worth £395) plus a host of other necessities all of which would cost well over £95/year if purchased elsewhere.  Mention VACT when you reach out to them.  Learn More…

In this 6 week program, Rachel Ngom will teach you everything you need to know about using Pinterest for your business, from setting up your account the right way, posting the right content to attract your ideal client, from creating re-pin worthy content to optimising your boards for maximum results. This is the course I took and went from 1800 views a month to 39k views per month.

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Professional Development Support – Membership Sites

The Membership Academy is the leading training community for membership site owners.  It’s a membership about memberships! The Academy is packed with in-depth, practical training and resources on all aspects of planning, building, running and growing a successful membership website.  Learn More…