Recommended Tools

The tools we use in our business

We are often asked what tools we use to run VACT Limited and so here are the primary ones we use on a daily or weekly basis.

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Remember all of these products are tools we use currently to run VACT.

CRM and Productivity

I have recently moved to Connectably.  It is a simple ‘all in one’ online business software connecting the tasks, actions and admin small service businesses need to run their business. It supports me with marketing, enquiries, connecting with customers, making sales, getting paid to measuring results. Happy to chat with you or introduce you to the awesome team who run it.

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Minutedock is the time tracking software that I recommend – it is not free but I have found it to be the best time tracking software for Virtual Assistants.

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Timeular are the creators of a new innovative product called ZEIº, it is a polygon with a wireless Bluetooth connection to the computer and through software, you can assign a project to each face of the polygon. Then ZEI° will immediately start tracking the time of the project which has its corresponding side facing up. Users need to simply flip the device to start and stop tracking different tasks and activities. It’s very clever and I am sure those of you who love gadgets or who are looking for a new way to track time will definitely want to get your hands on one.  Learn more about this great product here.   Save 10% on this product using the discount code: vact10zei

Acuity Scheduling has both free and paid for versions available and will allow clients to book a slot in your diary for a Discovery Call.

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Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.  It has both a free and paid for version.

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Evernote is my digital filing cabinet. The paid for version allows me to synch with multiple devices and use offline effectively.  However, the free version is equally as awesome.

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Social Media and Marketing Support

Missinglettr turns each of your blog posts into a 12 month social campaign, which is then dripped out to your social channels. What I love is that I can create content that is drip fed throughout the year to drive traffic back to my website – thereby keeping a blog post alive much longer.

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My tool for planning my social media – ideal if you are visually minded.  This tool was created by Social Media Managers and so it has an approval process built in, which is perfect if you manage social media for clients.

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My preferred tool for creating social media graphics.  (Please bear in mind, I would describe myself as the least creative person – I can use this.)

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I love images that are crisp, modern and on brand and thats exactly what I get with Styled Stock images.  Perfect affordable images for attracting female entrepreneurs.  Unlimited stock photo downloads for a monthly membership fee or purchase a one off lifetime membership, which is what I did.

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In this 6 week program, Rachel Ngom will teach you everything you need to know about using Pinterest for your business, from setting up your account the right way, posting the right content to attract your ideal client, from creating re-pin worthy content to optimising your boards for maximum results. This is the course I took and went from 1800 views a month to 39k views per month.

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Is Pinterest taking up all your time and mental energy?  Are you frustrated because it seems like you just aren’t making ANY progress?  Are you struggling to get a successful strategy in place?  Kyla from Dish It Out Social has a great affordable book for those who prefer to learn by reading something.

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Legal Templates

Small Business Legal Academy

Looking for legal templates for your small business, then I recommend the Suzanne Dibble Small Business Legal Academy.  The Legal Academy contains over 80 templates, video guides, checklists, case studies, action plans and an 8 week email course that walks you through the most important legal issues that are likely to affect your business.

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Suzanne Dibble GDPR Compliance Pack

Working alongside Suzanne Dibble’s Legal Templates is her GDPR specific pack.  Aimed at Small Business Owners in general – this pack will ensure have the right information and resources to be GDPR compliant.

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Stationery

Gorgeous stationery for female entrepreneurs.  Learn More…

Claire Mitchell from the Girls Mean Business is a Marketing Consultant specialising in supporting female business owners.  Her annual planner has helped lots of Virtual Assistants stay in control of their business, giving marketing ideas, monthly training bundles and lots of additional resources.  Her online shop has access to other courses, resources and “pink” stationery!  Learn more… 

 

Personality Profiling – Individual and Team

Talent Dynamics is the world’s leading profiling tool for Leaders to build trust and accelerate flow within their teams. When you take the profile you’ll out which of the eight Talent Dynamic you are and how best to leverage your natural skills to build a high performing team.

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Claim Your Free Copy of “The Leaders Guide to Team Dynamics” Plus 3 Bonus Training Videos – A 46 Page eBook packed with powerful and practical tips and tools you can start using today with your team, 3 deep dive Training Videos from CEO Paul Avins to help you accelerate your learning and results, plus links to additional high value resources and reference materials.

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Join my Email Community.Simply add your name and email address and you’ll get a weekly email full of support and inspiration plus links to the most recent blogs, invites to my events and offers to join my courses and programmes.

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7 Steps to Boost Your VA Business - Quick and Easy Strategies to grow your VA Business

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Start Your Own VA Business Webinar

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Free Ebook - VA Essentials - Get the Most Frequently Asked Questions Answered

You can unsubscribe at any time and know that we will never sell or share your data with anyone else. By signing up to my email list, you’ll receive emails from me that are helpful, entertaining and inform you of products and special offers that will help you get more clients and grow your business.

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