Recommended Tools

The tools we use in our business

We are often asked what tools we use to run VACT Limited and so here are the primary ones we use on a daily or weekly basis.

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Remember all of these products are tools we use currently to run VACT.

CRM and Productivity Tools

My very first VA Coach encouraged me to use Capsule CRM for managing my contacts right from Day One of the Business, over the years, I have tried other things but always come back. If you sign up via this link – you get a 2 month free trial.   Learn More…

I have been a long standing customer of Convertkit but took a brief interlude for 6 months. But I am back! As an email marketing tool – it is constantly looking for ways in which to add more value to it customers.  Learn More…

Minutedock is the time tracking software that I recommend – it is not free but I have found it to be the best time tracking software for Virtual Assistants.

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Timeular are the creators of a new innovative product called ZEIº, it is a polygon with a wireless Bluetooth connection to the computer and through software, you can assign a project to each face of the polygon. Then ZEI° will immediately start tracking the time of the project which has its corresponding side facing up. Users need to simply flip the device to start and stop tracking different tasks and activities. It’s very clever and I am sure those of you who love gadgets or who are looking for a new way to track time will definitely want to get your hands on one.  Learn more about this great product here.   Save 10% on this product using the discount code: vact10zei

Acuity Scheduling has both free and paid for versions available and will allow clients to book a slot in your diary for a Discovery Call.

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Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.  It has both a free and paid for version.

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Evernote is my digital filing cabinet. The paid for version allows me to synch with multiple devices and use offline effectively.  However, the free version is equally as awesome.

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Social Media and Marketing Support

Wise Stamp allows you to create professional looking email signatures, that immediately strengthen your brand; get more leads because they engage recipients on social media; highlight particular links or your portfolio and get your brand out there.

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Missinglettr turns each of your blog posts into a 12 month social campaign, which is then dripped out to your social channels. What I love is that I can create content that is drip fed throughout the year to drive traffic back to my website – thereby keeping a blog post alive much longer.

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My preferred tool for creating social media graphics.  (Please bear in mind, I would describe myself as the least creative person – I can use this.)

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I love images that are crisp, modern and on brand and thats exactly what I get with Styled Stock images.  Perfect affordable images for attracting female entrepreneurs.  Unlimited stock photo downloads for a monthly membership fee or purchase a one off lifetime membership, which is what I did.

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In this 6 week program, Rachel Ngom will teach you everything you need to know about using Pinterest for your business, from setting up your account the right way, posting the right content to attract your ideal client, from creating re-pin worthy content to optimising your boards for maximum results. This is the course I took and went from 1800 views a month to 39k views per month.

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Is Pinterest taking up all your time and mental energy?  Are you frustrated because it seems like you just aren’t making ANY progress?  Are you struggling to get a successful strategy in place?  Kyla from Dish It Out Social has a great affordable book for those who prefer to learn by reading something.

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Some of my favourite Stationery sites…

(don’t tell my husband about my stationery addiction!)

Gorgeous stationery for female entrepreneurs.  Learn More…

Claire Mitchell from the Girls Mean Business is a Marketing Consultant specialising in supporting female business owners.  Her annual planner has helped lots of Virtual Assistants stay in control of their business, giving marketing ideas, monthly training bundles and lots of additional resources.  This planner has a whole new look for 2020 and I have to say it is looking stunning.  If you love Claire’s content (and I have to say it’s great – and a fantastic opportunity to network online with your ideal clients then buy this planner today.   Learn more…