Our Little Pink Book of Recommended Tools

The tools we use in our business

We are often asked what tools we use to run VACT Limited and so here are the primary ones we use on a daily or weekly basis.

Please note that by clicking on a link from this page, you will be sent directly to the products website, where you may receive a discount if you sign up via us and we may earn a small affiliate commission for any purchases you make.

Click the image to be taken to the product you wish to investigate further. 

Remember all of these products are tools we use currently to run VACT.

Business Insurance

Calendar Management Services

Virtual Assistant Insurance with Policy Bee


We’re really pleased to have teamed up with professional insurance broker PolicyBee. And since that means 10% off your professional indemnity insurance, you’ll be pretty pleased too!  For a quick online quote visit https://www.policybee.co.uk/VACT, or call a jargon-busting adviser on 0345 222 5370.

Virtual Assistant Insurance with Policy Bee


Acuity Scheduling has both free and paid for versions available and will allow clients to book a slot in your diary for a Discovery Call.  Learn More…

CRM and Productivity Tools

Virtual Assistant Insurance with Policy Bee

Capsule CRM

My very first VA Coach encouraged me to use Capsule CRM for managing my contacts right from Day One of the Business.  Over the years, I have tried other things but always come back. If you sign up via this link – you get a 2 month free trial.   Learn More…



I have been a long standing customer of Convertkit but took a brief interlude for 6 months. But I am back! As an email marketing tool – it is constantly looking for ways in which to add more value to it customers.  Learn More…


Minutedock is the time tracking software that I recommend – it is not free but I have found it to be the best time tracking software for Virtual Assistants.

Learn More…

Innovative time tracking software - Zei


Timeular are the creators of a new innovative product called ZEIº, it is a polygon with a wireless Bluetooth connection to the computer and through software, you can assign a project to each face of the polygon.  Learn more about this great product here.   Save 10% on this product using the discount code: vact10zei

Conference Calls, Webinar Software and Chatbots

Virtual Assistant Insurance with Policy Bee


Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars.  It has both a free and paid for version.

Learn More…


OMG this tool is amazing, you can add a live chat to your website and talk with your website visitors in real-time, or use the messenger mode and reply to messages at your own pace.  Learn More…

Social Media and Marketing

Virtual Assistant Insurance with Policy Bee

20K Nation

For those of you who are planning your 2021  and have “GROW MY AUDIENCE” as your number 1 focus but are frustrated that you don’t know how to get 10x more engagement and growth consistently…

I have a really great downloadable resource bundle full of viral content templates that you can copy paste for LinkedIn, Facebook and Instagram…

…and the bundle would set you up for 2020 with content templates and structures specifically tailored to create viral effect and skyrocketing engagement on your social media, while also attracting your ideal clients…

And it was created by one of the top viral marketers online.

Click here to check it out…

Janet Murray Social Media Diary

Get Janet Murrays’s Create 365 days of content with the 2021 Social Media Diary & Planner  It’s an A4 desk diary PACKED with key dates, planning templates, and checklists that will help you create content that generates incredible engagement AND secures clients and sales.  You can order your diary here: Buy Now


I have recently started using Smarterqueue to manage my social media, it is a feature-packed social media management platform.

I was looking for a powerful tool that could repurpose content to multiple channels at different times, but also where the text or images could be tweaked.  This platform currently allows you to post to Facebook pages and groups you manage; LinkedIn profiles and pages; Twitter profiles, and Instagram profiles Learn More… 

Styled Stock gorgeous images for VA websites

Styled Stock Images

I love images that are crisp, modern and on brand and thats exactly what I get with Styled Stock images.  Perfect affordable images for attracting female entrepreneurs.  Unlimited stock photo downloads for a monthly membership fee or purchase a one off lifetime membership, which is what I did.

Learn More…

Haute Stock

With Haute Stock’s stock photo subscription, you can quickly create gorgeous graphics for your brand that reflect your vision.

Instead of searching for *hours* through stock photo sites that just don’t cut it, you can browse through collections and filter through photos to find that one shot that captures exactly what you were looking for.  Learn more… 

Logo of Wise Stamp


Wise Stamp allows you to create professional looking email signatures, that immediately strengthen your brand; get more leads because they engage recipients on social media; highlight particular links or your portfolio and get your brand out there.

Learn More…


Missinglettr turns each of your blog posts into a 12 month social campaign, which is then dripped out to your social channels. What I love is that I can create content that is drip fed throughout the year to drive traffic back to my website – thereby keeping a blog post alive much longer.

Learn More…

Websites and Tech Support

Logo of Wise Stamp

WP Fiddly Bits

WP Fiddly Bits have supported me for many years with my websites, creating both the VACT site, the VA Training Academy and three sites for my husbands business. They provide friendly, reliable WordPress support UK. WordPress maintenance, installation, fixes and custom WordPress design for a variety industries. 

Logo of Wise Stamp

HP Instant Ink

I am often asked what printer I use – it’s the HP OfficeJet Pro 9022 All‑in‑One Printer and I will be honest.  I was a little sceptical about using HP Instant Ink – but I have been won over.  With HP Instant Ink, your monthly fee is based on the number of pages you print, not on the amount of ink you use. You never have to worry again about printing in black and white to avoid using your colour ink cartridges.  But it is affordable and easy to use. 

Try now and get a free month of ink. 


I love Appsumo – over the years, I have bought many new pieces of software that I still use today in my VA business saving myself hundreds and hundreds of pounds. I recommend checking out their pages on a regular basis to see what’s new.  Learn more

Recommended Training Providers

Membership Academy

The Membership Academy is the leading training community for membership site owners.  It’s a membership about memberships! The Academy is packed with in-depth, practical training and resources on all aspects of planning, building, running and growing a successful membership website.  Learn More… 

Freelance University

If you are looking for technical trainings to enhance your VA business, you are going to want to check out the 80+ specialised certifications and courses. Learn More…